Product

What SchoolRota does

Operational staffing for UK schools: break, lunch and cover rotas, same-day changes, and rules you control. Zones and time windows are yours to define, so it works the same whether you staff one playground or six corridors. Import teaching slots when you need lesson clash checks — SchoolRota does not build your teaching timetable.

Today board

One board for the whole day

See lunch, break and cover by zone and time. Build it from your template, filter by person, publish when ready, and keep a clear version history.

Cover

Absences in, cover suggestions out

Log sick leave or training. SchoolRota suggests replacements using grades, capabilities, fairness and teaching clashes. You confirm before staff see the change.

riverside.schoolrota.com/absences

Same-day cover3 proposals ready

M. ChenSick leave

Playground · 10:30

Propose S. PatelGrade match · fair load

P. QuinnTraining

Dining hall · 12:30

Propose R. DiazCapable · last-resort ok

H. WalshAppointments

Main gate · 15:10

Propose T. BlakeAlready nearby

Analytics

Coverage you can report on

Coverage rates, how evenly duties are shared, pressure by zone, and whether notifications went out. One school or the whole trust.

Multi-site

Several schools, one organisation

Site switcher, per-school rotas, shared supply and site-scoped absences. One subscription and one seat pool across campuses.

Also included

My schedule

Staff see their own duties on phone or desktop once their account is linked.

Setup wizards

Choose your school type at signup — primary, secondary, special or all-through — and get matching zone presets and steps.

Cover policies

Fairness rules, last-resort tiers, weekly duty limits and publish checks.

Teaching slots

Import lessons so duty cover does not clash with teaching time.

Exports

Day and week PDF, Excel and print layouts with your school branding.

Audit log

Publishes, assignment changes and admin actions are recorded.

SSO and SCIM

OIDC and SCIM 2.0 for Entra, Okta and Google. One IdP setup for the organisation.

Notifications

Email and in-app alerts when the day is published or duties change.

Seat-based billing

One subscription for all sites. A person counts once, even if they work at more than one school.

Try it with your own data

Start a 3-month free trial and walk through setup with your zones and staff.

Start free trial